Request for Qualifications/Proposal

Customer Satisfaction System - Addendum No. 1

Customer Satisfaction System

Cleveland Hopkins International Airport (CLE) is soliciting proposals from qualified vendors to provide a Customer Satisfaction System (CSAT) specifically designed for restrooms. The system will employ tablets for capturing feedback via emojis, with the data securely stored in the cloud and made accessible through a comprehensive dashboard. This initiative aims to improve restroom cleanliness and overall customer satisfaction by delivering real-time feedback to custodial staff.

A pre-proposal meeting will be held on Friday, October 25 2024 at 9 a.m. local time via WEBEX. the call-in number is 1-415-655-0002 and the meeting number is 2866 967 5461. Although attendance is not mandatory, firms are encouraged to attend. Those planning to attend the pre-proposal meeting must register by 4:00 p.m. local time on Thursday October 24, 2024 via the RSVP function within the OpenGov project link. Interested parties may submit or ask questions pertaining to this Request for Proposal and the services desired. Questions should be submitted online, in the Q&A section of the OpenGov Platform.

Opening Date: October 18, 2024
Closing Date: November 7, 2024, 4:00pm
Buyer Organization: Department of Port Control
Buyer Contact: Keith Prawalsky
Email Address: prawalsky@clevelandairport.com
Pre-Proposal Conference: Yes, Via Webex (Non-Mandatory)
Conference Date/Time: Friday October 25, 2024 at 9 a.m. Local time via WEBEX
Call in number: 1-415-655-0002 Access Code 2866 967 5461
Last Day to Submit Provider Questions: October 29, 2024, 4:00pm
Publish RFP Addendum: October 31, 2024

Submit Proposal: https://procurement.opengov.com/portal/clevelandoh/projects/113012

Public Services Grant Program-PY 2024-25

The Department of Community Development’s Public Services Grant Program-PY 2024-25 for the program year beginning January 1, 2025 is now accepting applications.

The Public Services Grant Program supports Cleveland’s 10 –Year Housing Plan by addressing the root causes of poverty; and by improving the quality of life for low to moderate-income residents in Cleveland neighborhoods. Eligible activities should also support Cleveland’s 10-Year Housing Plan by improving the quality of life for low-to-moderate income residents. Special consideration will be given to high impact activities of scale that impact at least one of the following conditions:

Systemic Poverty – programs and services that address the root causes of poverty, alleviate the impacts of poverty and/or aligns city resources to reduce poverty through community collaborations.
Youth Violence – programs and services to alleviate the impact of violence among and towards youth; and/or aligns city resources and creates community collaborations to reduce youth violence. This includes activities that build skills to succeed in school, at home, in the community and the workforce.
Poverty and Accessibility Among Elderly – programs that provide access to housing, legal services, health and wellness, financial literacy and other services to improve the quality of life.
Housing – invest in housing quality, increase opportunities for homeownership and wealth creation.
Population Health – address inequities in quality of life, and amplify voice of vulnerable populations.

Opening Date/Time: October 16, 2024
Closing Date/Time: Friday, November 15, 2024 no later than 5PM
Dep/Div: Community Development/Bureau of Program Operations
Contact Name: Veronica McGraw, Debra Prater
Contact Email: VMcGraw2@clevelandohio.gov
Contact Phone: 216-664-4166

RFP submission: https://cleveland-public-service-grant-request.powerappsportals.us

Indirect Cost Worksheet - If you are requesting an indirect amount in your proposal budget, please submit an Indirect Cost Worksheet to calculate a reasonable indirect cost rate. Upload only one file in a PDF format. Also see the Indirect Costs Policy and Procedures.

Personnel Worksheet - If you are requesting reimbursement of personnel costs, please complete the Personnel Worksheet. Upload only one file in a PDF format.

Most Recent Audit - Please submit your most recent completed audit. If you most completed fiscal year is not available, please provide your prior year audit. Any audit older than two years will not be accepted and will prevent the City from contracting with your organization until your organization is current with your audits. Upload only one file in a PDF format.

Ohio Certificates of Good Standing - A current Ohio Certificate of Good Standing is required for the City of Cleveland to contract with any entity. Upload only one file in a PDF format. Certificates of Good Standing can be obtained from the Ohio Secretary of State Office. https://www.ohiosos.gov/businesses/business-reports/

Tax Status Documentation - Please provide documentation of your organization’s tax status. For non-profits, a 501(c)3 determination or similar determination is required. For for-profit organizations, EIN documentation is required. Upload only one file in a PDF format.

RFP Application Questions

Public Safety Energy Improvements

Description: The City of Cleveland is seeking qualifications for the design and implementation of facility resiliency and energy efficiency improvements on a budget-neutral, performance-contracting basis, in accordance with Ohio Revised Code 717.02. The purpose of this Request for Qualifications (RFQ) is to identify and select a single qualified provider to implement a guaranteed energy savings performance contract for select City of Cleveland facilities. The project scope includes Public Safety facilities and sites, specifically the 1st, 2nd, 3rd, 4th, and 5th Police Districts.

RFP Release: October 15, 2024
RFP Submission Deadline: November 22, 2024, 12:00pm
Dept/Div: MOCAP DASD
Contact Name: Brian Avery, Section Chief of Architecture
Contact Email: bavery@clevelandohio.gov
Contact Phone: (216) 857-1644
Preproposal Meeting Date: October 25, 2024, 11:00am
Preproposal Meeting Location: MOCAP Engineering Room 518A

Valet Parking Services

The City of Cleveland, owner and operator of Cleveland Hopkins International Airport, Burke Lakefront Airport and the North Coast Harbor, through its Director of the Department of Port Control, invites written Proposals from firms that have requisite, demonstrable competence and experience in providing Valet Parking Services Concession as required by the various divisions of the Department of Port Control.

A pre-proposal meeting will be held on Tuesday, October 22, 2024, at 10:00 a.m. local time via WEBEX. The call in number: 1-415-655-0002, Access Code: 2866 310 7412. Although attendance is not mandatory, firms are encouraged to attend. Interested parties may submit or ask questions pertaining to this Request for Proposal and the services desired. Questions should be submitted online, in the Q&A section of the OpenGov Platform.

Opening Date: October 14, 2024
Closing Date: November 11, 2024, 4:00pm
Buyer Organization: Department of Port Control
Buyer Contact: Sharri Muia
Contact phone: 216-265-2693
Email address: smuia@clevelandairport.com
Pre-Proposal Conference: Yes, Via Webex (Non-Mandatory)
Conference Date/Time: Tuesday, October 22, 2024 at 10:00 a.m. local time via WEBEX
Call in number: 1-415-655-0002, Access Code: 2866 310 7412
Last Day to Submit Provider Questions: October 25, 2024, 4:00pm
Publish RFP Addendum: November 5, 2024

Submit Proposal: https://procurement.opengov.com/portal/clevelandoh/projects/114756

Nottingham Filter Improvements

The City of Cleveland, Department of Public Utilities, is soliciting proposals from qualified firms interested in providing services for Nottingham Filter Improvements.

Closing Date/Time: The proposal is due on Wednesday, November 6, 2024 by 12:00 p.m.
Department: Public Utilities, Division of Water
Pre-Proposal Conference: Yes, attendance is optional
Conference Date/Time: Wednesday, October 16, 2024, at 10:00 a.m. Eastern Time
Conference Location: Via Webex – 1-415-655-0003, Access Code – 2313 966 7600

Submit Proposal: https://secure.procurenow.com/portal/clevelandoh

Cover Letter

North Coast Harbor Property Management & Event Management Services

The City of Cleveland (“City”), owner and operator of Cleveland Hopkins International Airport (“CLE”), Burke Lakefront Airport (“BKL”) (collectively “Airports”) and the North Coast Harbor (“Harbor”), through its Director of the Department of Port Control (“Director”), invites written Proposals from firms that have requisite, demonstrable competence and experience in providing North Coast Harbor Property Management & Event Management Services (the “Project”) as required by the various divisions of the Department of Port Control (“Department”). Qualified firms either singly or in joint venture or other legal arrangements (collectively, the “Contractor” or “Consultant”) must have the requisite, demonstrated competence and experience in, and a thorough knowledge of, the services required for the Project.

A pre-proposal meeting will be held on Wednesday, October 16, 2024 at 10:00 a.m. local time via WEBEX. The call in number: 1-415-655-0002, Access Code: 2634 123 5883. Although attendance is not mandatory, firms are encouraged to attend. Interested parties may submit or ask questions pertaining to this Request for Proposal and the services desired. Questions should be submitted online, in the Q&A section of the OpenGov Platform.

Opening Date: October 7, 2024
Closing Date: October 31, 2024, 4:00pm
Buyer Organization: Department of Port Control
Buyer Contact: Sharri Muia
Contact Phone: 216-265-2693
Contact Email: smuia@clevelandairport.com
Pre-Proposal Conference (Non-Mandatory): Yes, Via Webex
Conference Date/Time: Wednesday, October 16, 2024 at 10:00 a.m. local time via WEBEX
Call in number 1-415-655-0002, Access Code: 2634 123 5883
Last Day to Submit Provider Questions: October 18, 2024, 4:00pm
Publish RFP Addendum: October 23, 2024

Submit Proposal: https://procurement.opengov.com/portal/clevelandoh/projects/114302

Backflow Data Management Program

The City of Cleveland, Department of Public Utilities, is soliciting proposals from qualified firms interested in providing services for the Backflow Data Management Program.

Opening Date: October 7, 2024
Closing Date: November 1, 2024, 12:00pm
Department: Department of Public Utilities, Division of Water
Pre-Proposal Conference: Yes, attendance is optional
Conference Date/Time: Friday, October 11, 2024, at 2:00 p.m. Eastern Time
Conference Location: Via Webex – 1-415-655-0003, Access Code – 2304 023 8258

Submit Proposal: https://secure.procurenow.com/portal/clevelandoh

Cover Letter

Neutral Host Distributed Antenna System

The City of Cleveland (“City”), owner and operator of Cleveland Hopkins International Airport (“CLE”), Burke Lakefront Airport (“BKL”) (collectively “Airports”) and the North Coast Harbor (“Harbor”), through its Director of the Department of Port Control (“Director”), invites written Proposals from firms that have requisite, demonstrable competence and experience in providing Neutral Host Distributed Antenna System (the “Project”) as required by the various divisions of the Department of Port Control (“Department”).

Qualified firms either singly or in joint venture or other legal arrangements (collectively, the “Contractor” or “Consultant”) must have the requisite, demonstrated competence and experience in, and a thorough knowledge of, the services required for the Project.

A pre-proposal meeting will be held on Tuesday October 15, 2024 at 1:30 p.m. local time via WEBEX. The call in number: 1-415-655-0002, Meeting Number: 2630 668 6928. Although attendance is not mandatory, firms are encouraged to attend. Interested parties may submit or ask questions pertaining to this Request for Proposal and the services desired. Questions should be submitted online, in the Q&A section of the OpenGov Platform.

Opening Date: October 4, 2024
Closing Date: November 21, 2024, 4:00pm
Buyer Organization: Department of Port Control
Buyer Contact: Keith Prawalsky
Contact phone: 216-265-6073
Email address: kprawalsky@clevelandairport.com
Pre-Proposal Conference (Non-Mandatory): Yes, Via Webex
Conference Date/Time: Tuesday October 15, 2024 at 1:30 p.m. local time via WEBEX
Call in number: 1-415-655-0002, Meeting Number: 2630 668 6928
Last Day to Submit Provider Questions: October 22, 2024, 4:00pm
Publish RFP Addendum: October 29, 2024

Submit Proposal: https://procurement.opengov.com/portal/clevelandoh/projects/113028

Addendum No. 1

Addendum No. 2

Professional Services for the Video Surveillance Refresh Project and Design Services

This request for quote is for professional services is for the Design, Installation/Implementation of a Video Surveillance Camera System refresh of legacy cameras as well as the design and installation/implementation of additional camera projects. There is a letter of Interest that has to be signed and returned to receive the video surveillance camera locations that are a part of this project.

Preproposal Meeting: October 4, 2024 at 1:00 PM virtual via Microsoft Teams - Join the meeting now
Question Submission Deadline: October 11, 2024 at 3:00 PM
Proposal/Quote Submission Deadline: November 1, 2024 at 3:00 PM
Dept/Div: Department of Finance, ITS / Department of Public Safety
Contact Names: Bruce Genovese, Gary Brown and Steve Gamble
Contact Emails: bgenovese@clevelandohio.gov, sgamble@clevelandohio.gov, gbrown3@clevelandohio.gov

Documentation:

Video Surveillance Refresh Project 2024

Letter of Interest Video Maintenance & Professional Services

Questions & Answers

Professional Design-Build Services for Thurgood Marshall Recreation Center - Mechanical Improvements - AR2201

Summary
This Request for Qualifications is for Professional Design-Build Services that consist of design and construction of the HVAC and Electrical system improvements as described in the provided Criteria Design documents at the City of Cleveland Thurgood Marshall Recreation Center. The City of Cleveland chose Criteria A/E firms IKM Architecture / Algebra AEC in March 2022 who have prepared the criteria requirements to a Schematic Design (SD) level.

Link to RFP: https://procurement.opengov.com/portal/clevelandoh/projects/115299

Pre-Proposal Meeting (Non-Mandatory): October 2, 2024, 11:00 am Local Time
Pre-Proposal Meeting Location: Cleveland City Hall, 601 Lakeside Avenue, Room 517A, Cleveland, Ohio 44114. Photo ID is required.

Pre-Proposal Site Meeting (Non-Mandatory): October 2, 2024, 1:00 pm Local Time
Pre-Proposal Site Meeting Location: Thurgood Marshall Recreation Center, 8611 Hough Avenue, Cleveland Ohio 44106. Photo ID is required.

Question Submission Deadline: October 18, 2024, 12:00 pm Local Time
Proposal Submission Deadline: October 25, 2024, 12:00 pm Local Time
Dep/Div: Mayor’s Office of Capital Projects / Division of Architecture and Site Development
Contact Names: Mark Duluk, AIA, Manager and Brian Avery, AIA, Section Chief of Architecture
Contact Emails: mduluk@clevelandohio.gov and bavery@clevelandohio.gov
Contact Phones: Mark Duluk: (216) 664-2584 and Brian Avery: (216) 664-3577

ESG and CDBG Homeless

In partnership with the Cuyahoga County Office of Homeless Services, the City of Cleveland is coordinating homeless system investment decisions by issuing a Request for Proposals for City of Cleveland ESG and CDBG Homeless funds. The City and County seek to fund programmatic components of the Cleveland/ Cuyahoga County Continuum of Care (“CoC”). The system of care will promote streamlined access to crisis services and housing, uniform assessment of needs, prioritized access to housing and supportive services, and accelerated permanent housing outcomes for persons experiencing homelessness.

Inquiries regarding this RFQ will be accepted no later than October 11th, 2024 at 5:00 pm. Voluntary Information Sessions are scheduled as follows: Wednesday, October 9th, 2024 11-12

RFP submission: https://esg-universal-partner-submission.powerappsportals.us/

Opening Date: September 23, 2024
Closing Date: October 23, 2024, at 5:00PM
Dept/Div: Community Development/Bureau of Program Operations
Contact Names: Gina Ventre; Gillian Prater-Lee
Contact Phone: (216) 664-7482; (216) 664-4040
Contact Emails: gventre@clevelandohio.gov; gprater-lee@clevelandohio.gov

Documentation:

ESG and CDBG Homeless RFP

Cuyahoga CoC Standards - ES RRH PSH approved 7.18.24

ESG CDBG Homeless Scoring Rubric

The City of Cleveland, Department of Community Development, Policies and Procedures for the Indirect Costs

Indirect cost worksheet (Excel)

Personal Salary Template (Excel)

ESG and CDBG Grant Submission resource document

PY2025 ESG CDBG Homeless Application Background Information

ESG CDBG Homeless FAQs

Lobbying Services RFP

The City of Cleveland (“City”), owner and operator of Cleveland Hopkins International Airport (“CLE”), Burke Lakefront Airport (“BKL”) (collectively “Airports”) and the North Coast Harbor (“Harbor”), through its Director of the Department of Port Control (“Director”), invites written Proposals from firms that have requisite, demonstrable competence and experience in providing Lobbying Services(the “Project”) as required by the various divisions of the Department of Port Control (“Department”).

A pre-proposal meeting will be held on Wednesday, September 25 2024 at 2:30 p.m. local time via WEBEX. the call-in number is 1-415-655-0002 and the meeting number is 2632 512 8116. Although attendance is not mandatory, firms are encouraged to attend. Those planning to attend the pre-proposal meeting must register by 4:00 p.m. local time on Monday September 23, 2024 by e-mail to kprawalsky@clevelandairport.com. Interested parties may submit or ask questions pertaining to this Request for Proposal and the services desired. Questions should be submitted online, in the Q&A section of the OpenGov Platform.

All applications must be submitted through OpenGov: https://procurement.opengov.com/portal/clevelandoh/projects/113765

Opening Date: September 16, 2024
Closing Date: October 18, 2024, at 4:00PM
Dept/Div: Department of Port Control
Contact Names: Keith Prawalsky
Contact Phone: 216-265-6073
Contact Emails: kprawalsky@clevelandairport.com
Pre-Proposal Conference (Non-Mandatory): Yes, Via Webex Call in number 1-415-655-0002 Access Code 2632 512 8116
Last Day to Submit Provider Questions: October 2, 2024, 4:00pm
Publish RFP Addendum: October 11, 2024

Lead Program Staff Augmentation

The City of Cleveland, Department of Public Utilities, is soliciting proposals from qualified firms interested in providing services for Lead Program Staff Augmentation. See cover letter that is attached.

Closing Date/Time: The proposal is due on Tuesday, October 22, 2024, by 12:00 p.m. via OpenGov - https://secure.procurenow.com/portal/clevelandoh

Dept/Div: Public Utilities, Division of Water
Pre-Proposal Conference (Non-Mandatory): Yes, attendance is optional.
Conference Date/Time: Tuesday, September 24, 2024, at 10:00 a.m. Eastern Time
Conference Location: Via Webex – 1-415-655-0003, Access Code – 2302 915 9068

Documentation:

Cover Letter Lead Program Staff Augmentation

Call for Artists - City Park Public Artwork (Five Opportunities!)

The City of Cleveland, Ohio, through its Public Art Program, is requesting qualifications from artists, designers, or teams thereof who may be interested in producing a public artwork to accompany the renovation of the following City Parks:

Forest City Park - 3510 Kimmel Rd.
Glendale Park - 3813 E. 149th St.
Lake Pool Park - 1341 W. 85th St.
Mercedes Cotner Park - 9417 Maywood Ave.
Orr Park - 9605 Lamont Ave.

All applications must be submitted through OpenGov: https://procurement.opengov.com/portal/clevelandoh/projects/83600

Opening Date: September 13, 2024
Closing Date: October 13, 2024 at 11:30PM
Dept/Div: MOCAP
Contact Names: Jay Rauschenbach, Parks and Recreation Planning Manager & Tarra Petras, Public Art Coordinator
Contact Phone: 216-664-7421
Contact Fax: 216-664-2289
Contact Emails: jrauschenbach@clevelandohio.gov & tpetras@clevelandohio.gov

There will not be a pre-proposal meeting.

Documentation:

Multiple City Parks RFQ 2024-9-13

Lorain Avenue Affordable Housing Redevelopment Opportunity

The City of Cleveland is issuing a Request for Qualifications seeking professional real estate development project teams to reinvest in 1.3 acres of land along Lorain Avenue in the Ohio City neighborhood. This site is currently home to the McCafferty Health Center, owned and operated by the City of Cleveland's Department of Public Health. Clinic services are currently in the process of being relocated. Project teams are asked to submit proposals for affordable housing with ground-floor uses dedicated to non-profit or social services that will benefit neighborhood residents.

Opening Date/Time: August 29, 2024
Closing Date: October 1, 2024
Dept/Div: Community Development
Contact Email: AssetRedevelopment@clevelandohio.gov
Information Session: September 6, 2024 at 1 PM EST. RSVP Here.

Lorain Avenue Affordable Housing Redevelopment Opportunity

Lorain Avenue Affordable Housing Information Session Presentation

FAQ

Community Values Survey Responses

Rehabilitation of MLK Blvd. Bridge over Doan Brook

The City of Cleveland is soliciting proposals from pre-qualified ODOT Consultants to provide design services for City Capital Projects.

Opening Date: August 28, 2024
Closing Date: September 30, 2024, 4:00pm
Dept/Div: Division of Engineering & Construction
Contact Name: Michael Russell
Contact Phone: 216-664-7421
Contact Fax: 216-664-2289
Contact Email: MRussell5@clevelandohio.gov
Last Day to Submit Questions: Written questions – Wednesday, September 18, 2024, by 4:00 pm

Documentation:

MLK 5;030M Bridge over Doan Brook Rehabilitation Project (RFP)

Lead-Safe Auditor

The City of Cleveland’s Department of Building and Housing is issuing a Request for Proposals to invite qualified independent public accounting and consulting firms to submit proposals for performance audit services. Performance audit monitoring for the years 2024-2027 will examine the functions, operations, management systems, and policies and procedures of the Lead-Safe Certificate program of the City of Cleveland to assess whether it is achieving efficiency and effectiveness in the employment of available resources.

Opening Date: August 15, 2024
Closing Date: October 28, 2024, 5:00pm
Dept/Div: Department of Building and Housing
Contact Name: Emily Collins, Senior Advisor for Major Projects
Contact Email: ecollins@clevelandohio.gov

Documentation:

Lead Safe Auditor RFP

Attachment A Vendor_entry_form

Attachment B-Cost Detail

Attachment C-OEOSchedules0821

Attachment D-Non Comp 2024f

Attachment E-W9 blank

Attachment F-NorthernIrelandFairEmploymentDisclosure

LS Auditor RFP Cover Page-Extension

Response to Lead Safe Performance Audit RFP Questions

Communications and Design for Cleveland's Climate Action Plans

Submit Proposal: https://procurement.opengov.com/portal/clevelandoh/projects/108462

The City of Cleveland Mayor’s Office of Sustainability is taking steps to update both the community-wide Climate Action Plan (CAP) and its Municipal Action Plan (MAP), which covers city operations. Originally developed in 2013, the CAP and MAP have been instrumental in helping Cleveland chart a course toward sustainability and resilience. With the changing climate and its growing impacts on communities, it is essential to update and enhance these plans to ensure they remain effective in mitigating climate-related challenges. In recent years, Cleveland has witnessed an alarming increase in extreme weather events, including severe storms, flooding, and extreme heat, and these threats will likely have significant long-term impacts on the city's economy and public health.

The goal of the CAP and MAP updates is to ensure our objectives, goals, and actions are science-based, represent changing community priorities, and meet the current and growing need to mitigate and adapt to climate change. While selecting actions for the Climate Action Plan update, the Mayor’s Office of Sustainability will build on the previously created Climate Action Racial Equity Tool. Starting in 2023, the Mayor’s Office of Sustainability completed various elements of its CAP and MAP updates. These included the development of a Regional Decarbonization Pathways Analysis, which explores various pathways for the City to achieve decarbonization by 2050. The City has also updated the greenhouse gas (GHG) inventories for both the CAP and MAP and drafted a Climate Risk and Vulnerability Assessment to better understand which Cleveland communities are affected by climate change and what climate hazards should be prioritized in the Climate Action Plan (such as extreme heat, flooding, and changes to Lake Erie). Beginning in Spring 2024, the office worked with stakeholders to identify potential mitigation and adaptation actions for the CAP and MAP and is in the process of continuing community and employee engagement throughout the summer months.

The Design and Communications Consultant will build upon existing work by creating engaging and visually compelling plans and visual materials for the updated CAP and MAP. The goal is to ensure that the plans are not only information and convey actions to be taken but also cohesive, accessible, and appealing to a wide audience. Other previously done planning efforts and studies, such as the Circular Cleveland Roadmap, Cleveland’s Clean and Equitable Energy Future, and Cleveland Comprehensive Environmental Policy Platform will help inform this plan update.

Dept/Div: Mayor's Office of Sustainability
Pre-Proposal Conference (Non-Mandatory): August 12, 2024, 11:00am
Meeting Link: https://cityclevelandoh.webex.com/cityclevelandoh/j.php?MTID=m1f1fb72154fa19f0fc9c3d227042febb
Meeting Number: 2319 035 1179
Access code: 23190351179
Join by Phone: +1-415-655-0003 Toll
Last Day to Submit Provider Questions: August 14, 2024, 5:00 pm

Publish RFP Addendum: August 16, 2024

Proposal Submission Deadline: August 23, 2024, 5:00pm

Carnegie E 9-E 55_Proposal Fee Forms

Carnegie Avenue Phase 3 – E 9TH to E 55th

Opening Date: July 17, 2024
Closing Date: August 19, 2024, 4:00pm
Dept/Div: Division of Engineering and Construction
Contact Name: Rob Chappelle
Contact Phone: 216-664-2379
Contact Email: RChappelle@clevelandohio.gov

Documentation:
Carnegie RFP

Cleveland Climate Action Plan and Municipal Action Plan Technical Development

Submit Proposal: https://procurement.opengov.com/portal/clevelandoh/projects/102730

The City of Cleveland Mayor’s Office of Sustainability is taking steps to update its community-wide Climate Action Plan (CAP) and its Municipal Action Plan (MAP), which covers city operations. Originally developed in 2013, the CAP and MAP have been instrumental in helping Cleveland chart a course toward sustainability and resilience. With the changing climate and its growing impacts on communities, it is essential to update and enhance these plans to ensure they remain effective in mitigating climate-related challenges. In recent years, Cleveland has witnessed an alarming increase in extreme weather events, including severe storms, flooding, and extreme heat, and these threats will likely have significant long-term impacts on the city's economy and public health.

Cleveland’s updated Climate Action Plan will include six focus areas and several cross-cutting priorities under which the City has grouped the objectives, goals, and specific actions needed to build a thriving and resilient City:

Built Environment
Circular Industry
Clean Energy
Clean Transportation
Nature-Based Solutions
Resilient People

Similarly, the Municipal Action Plan update is organized around six focus areas through which the City integrates sustainability into its operations:

Built Environment
Clean Energy
Clean Transportation
Resilience and Empowerment
Resource Management
Water and Green Space

Implementing these actions will strengthen our economy, clean our environment, and improve the health and wellness of Clevelanders. The goal of the CAP and MAP updates is to ensure our objectives, goals, and actions are science-based, represent changing community priorities, and meet the current and growing need to mitigate and adapt to climate change. While selecting actions for the Climate Action Plan update, the Mayor’s Office of Sustainability will build on the previously created Climate Action Racial Equity Tool.

During 2023, the Mayor’s Office of Sustainability completed various elements of its CAP and MAP updates. These included the development of a Regional Decarbonization Pathways Analysis, which explores various pathways for the City to achieve decarbonization by 2050. The City has also updated the greenhouse gas (GHG) inventories for both the CAP and MAP and drafted a Climate Risk and Vulnerability Assessment to understand better, which Cleveland communities are affected by climate change and what climate hazards should be prioritized in the Climate Action Plan. This spring, the Office of Sustainability has worked with internal and external stakeholders to identify potential mitigation and adaptation actions for the CAP and MAP. The Consultant will build upon this existing work by completing qualitative and quantitative analyses of the potential benefits that these actions may present to the City and its residents. Other previously done planning efforts and studies, such as the Circular Cleveland Roadmap and Cleveland Comprehensive Environmental Policy Platform will help inform this plan update.

Opening Date: July 8, 2024
Closing Date: July 26, 2024, 5:00pm
Dept/Div: Mayor's Office of Sustainability
Pre-Proposal Conference (Non-Mandatory):
July 12, 2024, 11:00am
Join from Meeting Number: https://cityclevelandoh.webex.com/cityclevelandoh/j.php?MTID=mbe1ae7c72…
Meeting Number (access code): 2314 978 3807
Meeting password: yiGaZbX53R8
Join by Phone: +1-415-655-0003 US Toll
Last Day to Submit Questions: July 16, 2024

Prevailing Wage Attachment Part 1

Tenant Temporary Structure Design Build Services

Opening Date: Friday, July 5, 2024
Closing Date: Friday, August 2, 2024
Dept/Div: Planning and Engineering/Department of Port Control
Contact Name: Sharri Muia
Contact Phone: 216-265-2693
Contact Email: smuia@clevelandairport.com
Meeting & Site Visit: Monday, July 15, 2024 at 10:00 a.m.
Cleveland Plus Conference Room, Baggage Claim in front of Carousel 3 & 4
Cleveland Hopkins International Airport
5300 Riverside Drive
Cleveland, OH 44181

Documentation:
Invitation to Bid Letter

Prevailing Wage Attachment Part 2

Prevailing Wage Attachment Part 3

RFP Attachments

RFP Exhibits A - E

RFP Exhibit F

Tenant Temporary Structure Design Build Services RFP

Pre-Proposal Meeting Sign in Sheet

Temporary Tenant Structure Pre Proposal Meeting Presentation

Addendum 2 Revised Exhibit E Fee Table

Addendum 3

Bid Bond Form

Request For Information: Real Property Receiver. Court-appointed Overseer of Rehabilitation at 2962 S. Moreland Pursuant to 2023-CVH-006315

Description: The City of Cleveland (“City”) seeks a party to oversee nuisance abatement (“Receiver”) at the structure owned by Nesvest LLC at 2962 S. Moreland, Cleveland, OH 44120 (“Property”). Once appointed by the Cleveland Municipal Housing Court (“Court”), the Receiver will carry out any and all necessary actions to bring the Property into compliance with the Cleveland Codified Ordinances relating to Building and Housing. This will be done independently of the City and the Court, but under the supervision of the Court. Prior to being selected, a party submitting information to the City through this Request for Information (“RFI”) shall be a Responder.

In selecting a Receiver, the City will follow the processes and deadlines set by the Court to assess Offeror submissions and provide final candidate(s) for the Court’s consideration.

Closing Date: Friday, August 2, 2024
Dept/Div: Department of Building and Housing
Contact Name: Dave Roberts
Contact Email: droberts3@clevelandohio.gov

Documentation:
RFI 2962 S. Moreland Final

Scope of Work 2962 S. Moreland Final

Terminal (RTA) Tunnel Membrane Construction Management/Administration Services

Opening Date: Thursday, May 30, 2024
Closing Date: Friday, June 21, 2024
Dept/Div: Planning and Engineering/Department of Port Control
Contact Name: Sharri Muia
Contact Phone: 216-265-2693
Contact Email: smuia@clevelandairport.com
Pre-Proposal Conference: Yes, via WebEx.
Conference Date/Time: Thursday, June 6, 2024, at 10:00 a.m. local time
Conference Location: Via Webex. Call in Number: 1-415-655-0002, Access Code 2633 524 3022

Documentation:
Invitation to Bid Letter

Attachments

Exhibit A Federal Aviation Administration Contract Provisions

Exhibit B Voluntary Disclosure Form

Construction Management / Admin Services

Notice to Bidders and Schedules

Fire and EMS Facility Modernization Plan

The City of Cleveland is seeking a qualified firm, or firms, ("the Consultant") to provide professional consulting services to develop a Fire and Emergency Medical Services (EMS) Facilities Modernization Plan ("the Project") in support of projects administered by the Division of Architecture and Site Development (DASD) of the Mayor’s Office of Capital Projects (MOCAP). DASD is responsible for administering the City’s Capital Improvement Plan (CIP) for all City-owned facilities and outdoor spaces not in rights-of-way.

Opening Date: May 3, 2024
Closing Date: June 6, 2024 12:00pm
Dept/Div: Mayor's Office of Capital Projects

Documentation:
Fire and EMS Facility Modernization Plan

Fire Station Wards 2024

EMS Station Wards 2024

Fire Station Floor Plan

Data Processing Support

The Central Collection Agency (CCA) must ensure that the systems that run their everyday business processes are supported and maintained. CCA is submitting this request for proposal to outsource support of their data processing environment (IT department). This includes support, maintenance, and supplies for the Municipal Income Tax Information System (MITIS™) computer system that are deemed necessary to operate CCA, which includes, but is not limited to materials, equipment, supplies, services, peripherals, components, licenses, repairs, upgrades, training, and technical support and maintenance for hardware, software, firmware, website, and application software.

Opening Date: May 1, 2024
Closing Date: May 31, 2024
Dept/Div: Department of Finance, Division of Taxation (CCA)
Contact Name: Kevin Preslan
Contact Phone: 216-664-4401
Contact Email: kpreslan@clevelandohio.gov
Last day to submit questions: 05/15/2024

Documentation:
Data Processing Support RFP

Notice to Bidders Schedules - OEO Vendor Form

Non-Competitive 2024_Form

Northern Ireland Fair Employment Disclosure Form

Questions and Responses

Call for Artists/RFQ: New Fire Station #26 Public Artwork

The City of Cleveland, Ohio, through its Public Art Program, is requesting qualifications from artists, designers, or teams thereof who may be interested in producing a public artwork to accompany the New Fire Station #26 that is currently under construction at the southeastern corner of Kinsman Road (U.S. Route 422) and E. 90th Street.

Rather than submit pre-conceived proposals, respondents will be chosen for further consideration based on their qualifications. The selected artists, designers, or teams thereof will work with city staff, neighborhood residents, and other stakeholders to develop innovative, original art that will be relevant to the neighborhood.

Opening Date: April 26, 2024
Closing Date: May 24, 2024 5:00pm
Dept/Div: Mayor's Office of Capital Projects

Documentation:
Call for Artists RFQ - New Fire Station 26 Public Artwork

Call for Artists/RFQ: Recreation Center Public Artwork (Two Opportunities!)

The City of Cleveland, Ohio, through its Public Art Program, is requesting qualifications from artists, designers, or teams thereof who may be interested in producing a public artwork to accompany the renovation of the Clark Recreation Center (5706 Clark Avenue) or the renovation of the Sterling Recreation Center (1380 East 32nd Street).

Rather than submit pre-conceived proposals, respondents will be chosen for further consideration based on their qualifications. The selected artists, designers, or teams thereof will work with city staff, neighborhood residents, and other stakeholders to develop innovative, original art that will be relevant to the neighborhood. Respondents may elect to be considered for one or both Recreation Center projects, though can only be selected for one.

Opening Date: April 26, 2024
Closing Date: May 24, 2024 5:00pm
Dept/Div: Mayor's Office of Capital Projects

Documentation:
Call for Artists RFQ - Clark and Sterling Recreation Centers Public Artwork

Citywide Assistance Grant Program Proposal

The Department of Community Development’s Citywide Assistance Grant Program for the program year beginning June 1, 2024, is now accepting applications. The Citywide Assistance Grant Program funds activities that support housing and commercial districts in low-to-moderate income areas, and that improve access to services and resources throughout the city of Cleveland. Eligible activities should also support Cleveland’s 10-Year Housing Plan by improving the quality of life for low-to-moderate income residents. Special consideration will be given to high impact activities of scale that impact at least one of the following conditions:

Systemic Poverty- programs and services that address the root causes of poverty, alleviate the impacts of poverty and/or align city resources to reduce poverty through community collaborations.
Poverty and Accessibility Among Elderly – programs that provide access to housing, financial literacy, and other services to improve the quality of life.

Eligible activities should accomplish one of the following objectives:

Provide a comprehensive assortment of counseling services to help homeowners remain in their homes.
Increase affordable housing opportunities for renter households.
Implement a strategy to effectively address vacant and abandoned structures through renovation or housing rehabilitation.
Increase the availability of incentive-based housing rehabilitation programs for Cleveland residents.
Strengthen the demand for housing through marketing and purchase assistance.
Strengthen, stabilize, and improve access to neighborhood services and commercial districts.

Opening Date/Time: April 24, 2024
Closing Date: May 10, 2024 at 5:00 PM ET
Dept/Div: Community Development
Contact Name: Joy Anderson
Contact Phone: 216-664-2055
Contact Email: janderson2@clevelandohio.gov
RFP submission: If you are a current grantee, please go to https://portal.neighborlysoftware.com/clevelandoh/participant to update your agency registration. New grant seekers must create a new user account.

iManage Document Data Export

Opening Date/Time: April 25, 2024 at 10:00 AM ET
Closing Date: May 24, 2024 at 3:00 PM ET
Dept/Div: Department of Law
Contact Name: Harold Jackson
Contact Phone: 216-664-3831
Contact Email: hjackson3@clevelandohio.gov
Pre-Proposal Conference: Yes, via Teams.
Conference Date/Time: Friday, May 3, 2024, at 10:00 AM ET
Conference Location: Via Teams. Meeting ID: 276 038 515 422, Passcode: mPFniQ, Call-in Number: 216-306-2628, Access Code 509 768 784#

Documentation:
iManage Document Data Export RFQ

Attachment A Vendor Self Evalaution

Attachment B FORM 2024 Non Comp

Attachment C 2024 W9_Form

Attachment D Northern-Ireland-fair-employment-form

Vendor Questions with Responses

Taxiway V Extension Design and Construction Management/Administration Services

Opening Date: April 15, 2024
Closing Date: May 22, 2024
Dept/Div: Planning and Engineering/Department of Port Control
Contact Name: Sharri Muia
Contact Phone: 216-265-2693
Contact Email: smuia@clevelandairport.com
Pre-Proposal Conference: Yes, via WebEx.
Conference Date/Time: Tuesday, April 30, 2024, at 10:00 a.m. local time
Conference Location: Via Webex. Call in Number: 1-415-655-0002, Access Code 2630 122 4068

Documentation:
Invitation to Bid Letter

Construction Management / Admin Services

Attachment 1

Exhibit A Federal Aviation Administration Contract Provisions

Exhibit B Voluntary Disclosure Form

Addendum 1 Professional Service Agreement Template

Wildlife Fence Replacement Design and Construction Management/Administration Services

Opening Date: April 9, 2024
Closing Date: May 15, 2024
Dept/Div: Planning and Engineering/Department of Port Control
Contact Name: Sharri Muia
Contact Phone: 216-265-2693
Contact Email: smuia@clevelandairport.com
Pre-Proposal Conference: Yes, via WebEx.
Conference Date/Time: Thursday, April 25, 2024, at 10:00 a.m. local time
Conference Location: Via Webex. Call in Number: 1-415-655-0002, Access Code 2633 823 1364

Documentation:
Invitation to Bid Letter

Construction Management / Admin Services

Attachment 1

Exhibit A Federal Aviation Administration Contract Provisions

Exhibit B Voluntary Disclosure Form

2024 HTF Financial Analysis Workbook

2024 Housing Trust Fund

Description: This Request for Proposals (RFP) is only for housing development projects that will include affordable housing units that will serve low and moderate-income households, as defined in this document. Market-rate projects that contain affordable units are eligible and encouraged. A limited amount of the City’s HUD HOME funds (approximately $3.3 million) will be allocated through this RFP, which describes project eligibility, application requirements and the format for submitting proposals. Other funds may also be available for projects that include housing and would benefit from HUD’s CDBG regulatory requirements.

Opening Date/Time: April 5, 2024
Closing Date/Time: July 1, 2024, 5:00 p.m.
Dep/Div: Community Development
Contact: Anthony Bango
Contact Phone: 216-664-2424
Contact Email: abango@clevelandohio.gov
RFP Submission: https://forms.office.com/g/7MxvE6h4za

Documentation:
2024 Housing Trust Fund RFP

Developer Development Experience - Previous 5 Years

URA Forms 1-3

Editable List of 2024 HTF Application Questions

Lee-Harvard Catalytic Sites Redevelopment Opportunity

Description: The City of Cleveland is releasing a Request for Qualifications seeking professional real estate development project teams to reinvest in several catalytic development sites as part of Mayor Bibb’s Southeast Side Promise Initiative. Sites are located in the Lee-Harvard Neighborhood of Ward 1 and range in size from 1.7 acres to 14 acres. Project Teams should review the recently adopted Lee-Harvard Community Master Plan before submitting their qualifications.

Opening Date/Time: March 28, 2024
Closing Date/Time: May 20, 2024
Dep/Div: Community Development
Contact Email: AssetRedevelopment@clevelandohio.gov
Meeting Info: April 10, 2024 at 11 AM EST. RSVP via Microsoft Forms Link

Documentation:
Lee-Harvard Catalytic Sites RFQ
Lee-Harvard Community Master Plan 2023-2024
Lee-Harvard Economic Market Analysis
Lee Road Complete & Green Streets Project Fact Sheet
Gracemount Site Subdivision Plat certified February 2020
Former John F. Kennedy Site Phase I Environmental Report
Former John F. Kennedy Site Grading Plan
Former John F. Kennedy Site Survey
Virtual Information Session 04-10-24

Lee-Harvard FAQ

2024 General Engineering Services

The City of Cleveland is soliciting proposals from pre-qualified ODOT Consultants to provide design and testing services for City Capital Projects.

Opening Date: 03/18/2024
Closing Date: 04/26/2024, 4:00 PM
Department/Division: Division of Engineering & Construction
Contact Name: Robert Chappelle
Contact Email: rchappelle@clevelandohio.gov
Contact Phone: 216-664-2379

Documentation:
2024 General Engineering Services RFP
Addendum 1
29B Chap 187 - Cleveland Area Business Code - Notice to Bidders and Schedules
Non Comp 2024
Vendor Entry Form
W 9 Form

Shared Mobility Device Vendor Proposals

This open solicitation is for Shared Mobility and Bicycle providers seeking to provide mobility services in Cleveland, Ohio from June 1, 2024 through May 31, 2027. Permit applications are due by April 8, 2024 at 5:00 PM and should be submitted via email as a single PDF to sdavis2@clevelandohio.gov.

Applicants should plan to attend in-person with shared mobility devices to demonstrate the features included in their applications on April 11, 2024. Applicants will receive a detailed schedule for demo day upon submitting their completed application.

Opening Date: 03/14/2024
Closing Date: 04/08/2024, 5:00 PM
Contact Name: Sarah Davis – Active Transportation Senior Planner
Contact Email: sdavis2@clevelandohio.gov
Contact Phone: 216-420-8586

Questions and Feedback:
Questions regarding this permit application will be accepted via email to sdavis2@clevelandohio.gov and added to a weekly FAQ update, to be posted here, through the end of the application period. Feedback on our draft rules and regulations will be accepted via email to sdavis2@clevelandohio.gov through April 8, 2024 at 5:00 PM.

Documentation:
2024 Shared Bicycle and Mobility Device Permit Application
2024 Shared Bicycle and Mobility Device Permit Application – Additional Device Page
2024 Permit Cycle FAQs (3/14/2014)
2024 Draft Rules and Regulations for Providers
2024 Overview of Draft Changes to Rules and Regulations
2024 Permit Cycle FAQs (4/1/2024)

A Home for Every Neighbor: Coordinated Outreach, Engagement and Rehousing

The City of Cleveland is releasing a Request for Proposals to seek proposals that develop a housing central command model of expanded outreach, engagement and housing placement capacity in the City that emphasizes rapidly connecting people to permanent housing.

Open Date: February 23, 2024
Closing Date: March 25, 2024
Contact Info: Gina Ventre and Emily Collins
Meeting Info: Interviews conducted with identified finalist Vendors (if necessary) on April 2-4, 2024

Request for Proposals
Budget Template
Cleveland Area Business Code Notice to Bidders & OEO Schedules
2024 Non-Competitive Bid Contract Form
Professional Services Contracts Reimbursables Policy
Response to Questions

Cleveland Climate Action Plan Community Engagement Support

The City of Cleveland Mayor’s Office of Sustainability is taking steps to update the community-focused Climate Action Plan (CAP). Originally established in 2013, the City’s climate plans have been instrumental in setting a course toward sustainability and resilience. With the changing climate and its growing impacts on communities, it is essential to update and enhance these plans to ensure they remain effective in mitigating climate-related challenges. In recent years, Cleveland has witnessed an alarming increase in extreme weather events, including severe storms, flooding, and extreme heat, which are projected to have severe long-term impacts on the city's economy and public health. This year alone, the city faced its longest recorded period without rain (21 days), its worst recorded air quality on June 28, and its first tornado in over three decades.

The 2018 Climate Action Plan Update outlines five focus areas and several cross-cutting priorities that identify objectives, goals, and specific actions needed to build a thriving and resilient City:

Energy Efficiency and Green Building
Clean Energy
Sustainable Transportation
Clean Water and Vibrant Green Space
More Local Food, Less Waste

Implementing these actions will strengthen our economy, clean our environment, and improve the health and wellness of Clevelanders. The goal of this Climate Action Plan update is to ensure our objectives, goals, and actions are science-based, represent changing community priorities, and meet the current and growing need to mitigate and adapt to climate change. Equitable public engagement is an essential component of the CAP to ensure these actions can effectively meet the needs of people who live and work in Cleveland. The goal is not only to educate residents and employees on the impacts of climate change but to also ensure that this engagement is reflective of a diverse and fair representation. While selecting actions for the Climate Action Plan update, the Mayor’s Office of Sustainability will build on the previously created Climate Action Racial Equity Tool.

Throughout Fall 2023, the Mayor’s Office of Sustainability worked to complete a Climate Risk and Vulnerability Assessment> that builds on the Climate and Social Vulnerability Assessment> to better understand which Cleveland communities are impacted by climate change and what climate hazards should be prioritized in the Climate Action Plan (such as extreme heat, flooding, and changes to Lake Erie). The Consultant will build on this effort and past Climate Action Plan engagements to gather insights and feedback into what climate actions Clevelanders most want to see investment in and why. Other previously done planning efforts and studies, such as the Circular Cleveland Roadmap> and Cleveland Comprehensive Environmental Policy Platform> will help inform this plan update.

Submit proposals: https://procurement.opengov.com/portal/clevelandoh/projects/78737

RFP Published: February 20, 2024
Pre-Proposal Conference (Non-Mandatory): February 23, 2024 @ 2pm
Join from the meeting link
https://cityclevelandoh.webex.com/cityclevelandoh/j.php?MTID=m47d3017d3…
Join by meeting number
Meeting number (access code): 2305 717 1562
Meeting password: EuxmW8QaY22
Join by phone - (attendees only)
+1-415-655-0003,,23057171562## US Toll
Last Day to Submit Provider Questions: February 26, 2024 by 5pm
Publish RFP Addendum: February 28, 2024
Proposal Submission Deadline: March 6, 2024 at 5pm

Cleveland Land Bank Infill Development Preferred Partner

Description: This request for qualifications (RFQ) is intended to solicit submissions for entities interested in acquiring vacant property in the City's Land Bank for infill development. The City is open to any potential residential, mixed-use or commercial infill development permissible under the City's review and permitting process.

As per the Ohio Revised Code, land bank parcels must be sold at fair market value, unless disposition is part of a competitive process. This Request for Qualifications (RFQ) serves as the competitive process to be utilized, aiming to incentivize development and provide greater flexibility.

To be considered for negotiated pricing, both for-profit and non-profit organizations must:
1.    Submit their qualifications.
2.    Provide commitments to developing a minimum number of parcels within a specified timeframe.
3.    Submit a refundable good-faith deposit.

Please note that this submission serves as a statement of interest only. Receiving this form does not commit the City of Cleveland to transferring the property to the applicant. While an application can be approved, other necessary approvals must occur before land transfer. These include design review, budget assessment, evidence of funding commitments, and potential actions requiring approvals from external entities beyond the Department. The City may select none or all of the submissions depending what may be in the best interests for the City.

Opening Date: 02/20/2024
Closing Date: 03/27/2024
Dep/Div: Community Development
Contact Name: Assistant Director Michiel Wackers
Contact Email: mwackers@clevelandohio.gov
Contact Phone: 216-664-4143

RFQ Submission Form: https://forms.office.com/g/wdNtVMMnSA

Inquiries:
Inquiries regarding this RFQ will be accepted no later than 5 p.m. EST on March 7, 2024.
Voluntary Information Sessions are scheduled as follows:
February 28, 2024, at 10:00 am
March 6, 2024, at 10:00 am

To RSVP or ask questions, please use the following form: RSVP and Question Form.
https://forms.office.com/g/6SFUNpNJaL

Documentation:
Response to Questions

Professional Services for Housing Rehabilitation, Housing Repair, and Lead Hazard Mitigation Implementation Vendor

Description: Department of Community Development ("CD"), City of Cleveland, invites interested implementation vendors ("Vendor"). The City desires to procure an implementation vendor as a contractor with a fee per project completed based on the project type. The intended term for this service would be three (3) years. Vendors will perform construction management for home repair, rehabilitation, and Lead Hazard mitigation.

Opening Date: 02/16/2024
Closing Date: 05/06/2024
Dep/Div: Community Development
Contact Email: ascott2@clevelandohio.gov
Contact Phone: 216-664-2961
•    The Date to submit proposals has been extended from the original date of Monday, April 15, 2024 at 5:00 pm EST to Monday, May 6, 2024 at 5:00 pm.
•    An informational Microsoft Teams Webinar will be held on Monday, April 22, 2024, from 11:00 am to 12:00 pm EST. To link to the Webinar, click Here. The Meeting ID is 286 564 096 197 and the Passcode is WeGrih
•    To receive a copy of the Request for Proposals go here.
•    For any questions, please contact Department of Community Development, contact Assistant Director Tony Scott, Esq. at 216-664-2961.

Documentation:
RFP
Final Price List For The 2024 Contractor Program
Office Of Equal Opportunity Vendor Forms (Fillable)
Northern Ireland Fair Employment Disclosure
Affidavit
Bid Bond Form
Rehabilitation Construction Contract
Responses to RFP

Property Insurance for Stadium

Description: The City of Cleveland Department of Public Works is seeking proposals for property insurance covering the municipally-owned stadium facility located at 100 Alfred Lerner Way (aka the First Energy Stadium & Cleveland Browns Football Stadium), as further described herein for a period of up to two years, starting with the date of the currently effective contract, the day following or on June 15, 2024. The City reserves the right to reject any or all proposals or portions of them, to waive irregularities, informalities, and technicalities, to re-issue or to proceed to obtain the service(s) desired otherwise, at any time or in any manner considered in the City’s best interests. The Director may, at his/her sole discretion, modify or amend any provision of this notice or the RFP.

Opening Date/Time: 02/06/2024
Closing Date/Time: 03/18/2024 at 4:00 PM ET
Dep/Div: Public Works
Contact Email: ymaxwell@clevelandohio.gov
Pre-proposal conference: 2/22/2024 at 12:30 PM ET (see details in RFP)
Walk-thru: A walk-through of the stadium will take place on Thursday, March 7, 2024, at 10:00 a.m.

Documentation:
Stadium Insurance RFP

Stadium Insurance Addendum 1

Fullerton Redevelopment Opportunity

Description: The City of Cleveland, in partnership with the Cleveland Metropolitan School District, is releasing a Request for Qualifications seeking professional real estate development project teams to reinvest in the former Fullerton Elementary School site (now vacant land) in Cleveland’s Broadway-Slavic Village neighborhood. The site totals 2.6 acres.

Opening Date/Time: 02/05/2024
Closing Date/Time: 03/25/2024
Dep/Div: Department of Community Development
Contact Email: AssetRedevelopment@clevelandohio.gov
Pre-proposal conference: N/A

Documentation:
Fullerton RFQ

Fullerton Community Visioning – Engagement Report

Site Survey and Demolition/Grading Plan

Phase I ESA

2020 Site Appraisal

Frequently Asked Questions

Loan Servicing Software System

Description: The City of Cleveland, Department of Community Development (CD) is seeking proposals for a comprehensive, fully integrated mortgage loan servicing software system to manage an existing loan portfolio exceeding $150 million. This system must use a Microsoft SQL database platform and provide full loan origination, servicing, billing, collections, and reporting functionality. The selected Vendor must demonstrate a broad knowledge and experience in configuration and project management; and must provide complete system implementation services, data importation, testing, training, software modification, and custom development, if required. CD will provide project management, and technical and user resources to support the vendor’s implementation approach.

Opening Date/Time: 02/01/2024
Closing Date/Time: 02/29/2024
Dep/Div: Department of Community Development/Bureau of Enterprise Operations
Contact Name: Joy Anderson
Contact Email: janderson2@clevelandohio.gov
Contact Phone: 216-664-2055

Documentation:
Loan Servicing Software System RFP

EMS Billing and Revenue Cycle Services

Description: The City of Cleveland (City), acting primarily through its Department of Finance (Department), invites the submission of proposals from firms with expertise and experience in municipality emergency medical service revenue cycle to include billing, coding, reimbursement and compliance services.

Opening Date/Time: 01/16/2024
Closing Date/Time: 02/29/2024
Dep/Div: Finance/Division of Assessments and Licenses
Contact Name: Commissioner Eduardo Romero
Contact Email: ERomero@clevelandohio.gov
Pre-proposal conference: 02/05/2024
Last day to submit questions: 02/12/2024

Documentation:
EMS Billing and Revenue Cycle Services RFP

Temporary/Seasonal Employment Firms

Description: The City of Cleveland (“City”), through its Director of Public Works (“Director Williams”), is soliciting proposals from qualified temporary/seasonal employment firms to provide seasonal employees for the Project Clean program and for various departments of the City, for a period up to one year.

Opening Date/Time: Thursday, December 11, 2023 – 12:00pm
Closing Date/Time: Monday, January 22, 2024 - 3:00pm
Dep/Div: Public Works, Div. of Park Maintenance
Contact Name: Yanna Maxwell
Contact Email: ymaxwell@clevelandohio.gov
Meeting Date/Time: Thursday, January 4, 2024 - 2:00 p.m.
Meeting Location: See RFP

Documentation:
Temporary/Seasonal Employment Firms RFP

Government Accounting Standards Board Statement No. 96 Subscription-Based Information Technology Agreements

Description: The City of Cleveland is releasing the attached Request for Proposals for Government Accounting Standards Board Statement No. 96, Subscription-Based Information Technology Agreements professional services.

Opening Date/Time: Monday, December 18, 2023 – 12:00pm
Closing Date/Time: Tuesday, January 16, 2024 - 5:00pm
Dep/Div: Department of Finance/Division of Financial Reporting and Control
Contact Name: Michelle Barnes
Contact Email: MBarnes@clevelandohio.gov

Documentation:
Government Accounting Standards Board Statement RFP

2 Attachment B 2023 Non-Comp

Public Safety EOC A/V System Upgrade

Description: The City of Cleveland Department of Public Safety-Office of Emergency Management is requesting qualified vendor proposals to upgrade the existing EOC A/V system. EOC (Emergency Operations Center)

Opening Date/Time: Friday, December 1, 2023 – 1:00 p.m.
Closing Date/Time: Friday, January 26, 2024 – 3:00 p.m.
Dep/Div: Department of Public Safety-Office of Emergency Management
Contact Name: Harold Jackson
Contact Phone: 216-664-3831
Contact Email: hjackson3@clevelandohio.gov
Pre-Proposal Conference: A mandatory pre-proposal conference will be held as follows:

Conference Date/Time: Tuesday, December 12, 2023 10:30 A.M.
Conference Location: 205 W. St. Clair Avenue, Cleveland, Ohio 44113
Attend Conference Online: Microsoft Teams Conference Call

Documentation:
1 RFP Public Safety EOC AV Upgrade

3 Attachment C W9_Form

4 RFP Vendor Self-Evalaution-AV System Upgrade

5 Attachment D Northern-Ireland-fair-employment-form

Addendum 1 RFP Public Safety EOC AV Upgrade

Addendum 3

Vendor Questions and City Responses

Human Capital Management and HR Information System (HRIS)

Description: The City of Cleveland, Ohio (The City) is requesting Proposals from qualified software providers, vendors, and system integrators to partner with the City in its pursuit of a modern Human Capital Management (HCM) and comprehensive HR Information System (HRIS). Further information may be found in the attached RFP Specification document.

A virtual pre-proposal conference call will be held December 07, 2023 at 1:00 PM EST interested parties may ask questions or seek clarification pertaining to this Request for Proposals (RFP) and the services desired. Prospective proposers are encouraged to participate in the virtual conference although attendance is not mandatory. Details of the virtual conference session will be sent to all interested attendees who RSVP to this event via email (City Consulting Partner, BerryDunn).

Opening Date/Time: November 28, 2023 - 5:00pm
Closing Date/Time: January 12, 2024 - 5:00pm
Dep/Div: Department of Personnel and Human Resources
Contact Name: Kim Roy Wilson
Contact Email: kroywilson@clevelandohio.gov
Contact Phone: 216-664-7056

Documentation:
HRIS RFP

City of Cleveland HCM Selection RFP - Attachment A

City of Cleveland HCM Selection RFP - Attachment B

City of Cleveland HCM Selection RFP - Attachment C

Security Questionnaire

City of Cleveland HCM Selection RFP - Specifications/Scope

Notice to Bidders & OEO Schedules

Non-Competitive Bid Contract Statement

Northern Ireland Fair Employment Practices Disclosure

Travel Agency Services

Description: The City is producing a Request for Proposals to select an Agency that can provide a full service City wide solution for travel services and products for all City employees.

Opening Date/Time: Friday, November 24, 2023 – 12:00pm
Closing Date/Time: Friday, December 15, 2023 - 5:00pm
Dep/Div: Department of Finance
Contact Name: Nicole Gallagher
Contact Email: NGallagher@clevelandohio.gov

Documentation:
Travel Agency Services RFP

Pavement Management Survey, Analysis & Reporting

Description: The City of Cleveland Division of Streets is soliciting proposals from qualified consultant(s) to undertake a complete survey of all public roads within Cleveland’s Public Right of Way (the “Project”). The survey will consist of data collection for approximately 1,264 centerline miles of roadway in the City of Cleveland.

Opening Date/Time: Wednesday, November 22, 2023 – 12:00pm
Closing Date/Time: Friday, February 23, 2024 – 3:00 p.m.
Dep/Div: Division of Streets
Contact Name: Randy Scott, Commissioner of Streets
Contact Phone: 216-664-2150
Pre-Proposal Conference: A virtual pre-proposal conference will be held as follows:

Conference Date/Time: Wednesday, January 10, 2024 at 2:00 p.m.
Conference Location: Via WebEx (details in RFP)

Documentation:
Pavement Management Survey RFP

Northern Ireland Fair Employment Disclosure

Third Party Administrative & Actuarial Services

Description: The City of Cleveland’s Department of Finance, Division of Risk Management is soliciting proposals from vendors that have a proven track record of experience in large volume workers’ compensation claims management. Experience with large Ohio public sector employers is required. Staff experience in Ohio workers’ comp representing large employers as a Third Party Administrator (TPA) for workers’ compensation management and actuarial services is also required.

LATE or INCOMPLETE PROPOSALS WILL BE DISQUALIFIED FROM BIDDING!

Closing Date/Time: Monday, November 20, 2023 @ 5:00 p.m.
Dep/Div: Department of Finance, Division of Risk Management
Contact Name: Sonja Brown
Contact Email: sbrown2@clevelandohio.gov

Documentation:
ADMINISTRATIVE & ACTUARIAL SERVICES RFP

Expanded Programs

Description: The City of Cleveland, through the Office of Prevention, Intervention and Opportunity for Youth and Young Adults, is soliciting proposals from qualified organizations to provide Out of School Time (OST) opportunities for youth and programs for adults during one or more of the following 10-week periods:

Spring Session:            March, 2024 – May, 2024
Summer Session:        June, 2024 – August, 2024
Fall Session:             September, 2024 – November, 2024
Winter Session:     December, 2024 – March, 2025
(No programming during Winter Break)

Meeting: A virtual pre-proposal conference will be held as follows:
Date: Tuesday, November 7, 2023
Time: 1:30 p.m. – 2:30 p.m.

Web Meeting – Prospective proposers are encouraged to participate in this virtual meeting although attendance is not mandatory. To receive an e-vite to the pre-proposal conference, please email your request to CLE-RFP@clevelandohio.gov.

Closing Date/Time: Friday, December 1, 2023 – 12:00 p.m.
Dep/Div: Office of Prevention, Intervention and Opportunity for Youth and Young Adults
Contact Name: Sherry Ulery
Contact Email: CLE-RFP@clevelandohio.gov
Pre-Proposal Conference: Yes, via WebEx. Attendance is not mandatory.

Documentation:
Expanded Programs RFP 2023

IRS W 9

2023 Non-Comp Bid Form

Expanded Programs Questions

Environmental Analytical & Regulatory Services RFQ

Description: The City of Cleveland (“City”), owner and operator of Cleveland Hopkins International Airport (“CLE”), Burke Lakefront Airport (“BKL”) (together “Airports”) and harbors, through its Director of the Department of Port Control (“Director”), invites written Statements of Qualifications (“Statement”) from qualified firms, that have the requisite, demonstrable competence and experience in, and a thorough knowledge of, Environmental Analytical and Regulatory Services (the “Project”) as more fully described in this Request for Qualifications (“RFQ”). Qualified firms either singly or in joint venture or other legal arrangements (collectively, the “Firm” or “Consultant”) must have the requisite, demonstrated competence and experience in, and a thorough knowledge of, the services required for the Project.

The Pre-qualification meeting info is below:

A non-mandatory pre-qualification meeting will be held on Friday, November 3, 2023, at 10 a.m. local time, via WebEx Meeting. To call into the meeting call 1-415-655-0002 and the access code is 2634 347 9822. At that time, interested parties may ask questions pertaining to this RFQ. Those planning to attend the pre-qualification conference must register by 4:00 p.m. on Thursday, November 2, 2023, by e-mail to SMuia@clevelandairport.com. When registering, it will be necessary to provide the names of all attendees. It is also advantageous to provide e-mail addresses for all attendees, although it is not required. After registering you will receive the link to the WebEx meeting presentation. Firms are encouraged to attend the conference, although attendance is not mandatory.

Closing Date/Time: Wednesday, December 6, 2023 at 4 p.m. local time
Dep/Div: Planning and Engineering/Department of Port Control
Contact Name: Sharri Muia
Contact Email: smuia@clevelandairport.com
Pre-Proposal Conference: Yes, via WebEx. Attendance is not mandatory
Conference Date/Time: Friday, November 3, 10:00 a.m. local time
Conference Location: Via Webex. Call in Number: 1-415-655-0002, Access Code 2634 347 9822

Documentation:
Environmental Analytical and Regulatory Services RFQ

Invitation to Bid Letter

Pre-qualification Meeting Presentation

Stormwater Pollution Prevention Plan

Stormwater Master Plan

Airport Layout Plan

Spill Prevention, Control and Countermeasure Plan

Ohio EPA Authorization

Built Environment Initiative Marketing Strategy

Description: The City of Cleveland, through its Chief Finance Officer and supported by the Director of Ohio Means Jobs Cleveland-Cuyahoga, is currently soliciting proposals from qualified firms to provide marketing strategy and materials.

The Pre-qualification meeting info is below:

“A non-mandatory pre-qualification meeting will be held on Thursday November 9th at 2:00p EST via Microsoft Teams. At that time, interested parties may ask questions pertaining to this Request for Qualifications. Those planning to attend the pre-qualification conference must register by Tuesday November 7th at 5:00p, via e-mail to atillie@clevelandohio.gov. When registering, it will be necessary to provide the names of all attendees. It is also advantageous to provide e-mail addresses for all attendees, although it is not required. Proposers are encouraged to attend the conference although attendance is not mandatory. A link and call-in information will be emailed to all registrants the morning of November 8th.”

Closing Date/Time: The proposal is due on Monday, November 27, 2023
Dep/Div: Finance; Finance Administration
Contact Name: Anne Tillie
Phone Number: 216-664-2391
Contact Email: atillie@clevelandohio.gov
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Thursday, November 9, 2023, at 2:00 p.m. Eastern Time
Conference Location: Via Webex

Documentation:
Marketing RFP

OEO Approved Mailing List

OEO Notice to Bidders and Schedules

Reimbursables Policy

2023 Non-Compete Statement BLANK FILLABLE

Questions & Answers

Pre-Qualification Meeting Transcript

Pre-Qualification Meeting Video:

Contractor Pricing List and Contractor Rotation List

Description: By HUD 2 CFR 200, the Department of Community Development is seeking proposals from contractors to participate in department rehabilitation programs to establish a contractor pricing list and contractor rotation list. The list will be utilized in allocating projects to eligible contractors under the following three programs: Senior Homeownership Assistance Program, Repair-A-Home Program, and Lead Hazard Control Program.

Opening Date/Time: Tuesday, October 23, 2023, at 8:30 am
Closing Date/Time: Friday, November 3, 2023, at 12:00 Noon
Dep/Div: Community Development/Neighborhood Services
Contact Name: Mike Johnstone, Assistant Chief Michael Johnstone
Contact Email: mjohnstone@clevelandohio.gov
Meeting: Yes, attendance is optional.
Meeting Date/Time: Monday, October 23, 2023 - 1:00 pm
Meeting Location: Cleveland City Hall 601 Lakeside Ave, Room 320, Cleveland, Ohio 44114

Documentation:
Universal Pricing RFP

Benefits Consultant Services

Description: The City of Cleveland, through its Director of Human Resources, is requesting proposals for a benefits insurance consultant to coordinate its group insurance, administrative services, and ancillary products from reputable insurance carriers and vendors, provide expertise that facilitates and supports sound management of self-insured health care plans, provide subject-matter expertise to assist with regulatory compliance, and find the desired products and services at the most competitive prices.

Opening Date/Time: Wednesday, October 11, 2023, at 12:00 Noon
Closing Date/Time: Wednesday, November 1, 2023 at 12:00 Noon
Dep/Div: Human Resources
Contact Name: Trisha Simon
Contact Email: tsimon@clevelandohio.gov
Pre-Proposal Conference: None

Documentation:
2023 Benefits Consultant Services RFP

Youth Employment

Description: The City of Cleveland, through the Office of Prevention, Intervention and Opportunity for Youth and Young Adults, is soliciting proposals from qualified organizations to provide youth employment, life and job-skills training and youth development/support services for in-school youth ages 10-21 and out-of-school youth ages 16-24.

Opening Date/Time: Monday, October 16, 2023 – 9:00 a.m.
Closing Date/Time: Friday, November 17, 2023 – 12:00 p.m.
Dep/Div: Office of Prevention, Intervention and Opportunity for Youth and Young Adults
Contact Name: Sherry Ulery
Contact Email: CLE-RFP@clevelandohio.gov
Pre-Proposal Conference: A virtual pre-proposal conference will be held as follows:

Conference Date/Time: Monday, October 23, 2023, 2:30 p.m.–3:30 p.m. Eastern Time
Conference Location: Via WebEx – WebEx Link

Documentation:
Youth Employment RFP 2023

IRS W 90

Questions Employment

Professional Design-Build Services for City Hall MEP Repairs

Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Design-Build services for MEP Repairs of City Hall. The Division will evaluate proposals received and intends to select one (1) team for the project. See Full RFP and Exhibits for complete information.

Closing Date/Time: Friday, November 3, 2023, at 12:00 Noon
Dep/Div: Mayor’s Office of Capital Projects / Division of Architecture and Site Development
Contact Name: Carter Edman, AIA, Manager
Contact Email: cedman@clevelandohio.gov
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Friday, October 13, 2023, at 11:00 am
Conference Location: City Hall Room 517a

Documentation:
RFP for General Engineering Services 2023

Pre-Plan and Inspection Software

NOTICE: THE CITY WILL NOT BE MOVING FORWARD WITH THIS REQUEST FOR PROPOSAL

Description: The City of Cleveland, Fire Dept. is soliciting proposals from qualified Proposers to provide Pre-Plan and Inspection Software. With this software, we will highlight areas where we should focus our efforts to improve the safety and well-being of our community and our firefighters.

Closing Date/Time: The proposal is due on Tuesday, October 6, 2023, by 4:00 p.m.
Dep/Div: Public Safety, Division of Fire
Contact Name: Tiana Ware, Project Manager
Contact Email: tware@clevelandohio.gov
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Tuesday, October 3, 2023, 3:00 PM Eastern Time
Conference Location: Via WebEx – WebEx Link

Documentation:
Fire Preplan Software RFP

Northern-Ireland-fair-employment-form

RFP Fee Proposal - Appendix A

Vendor Evaluation Sheet

2023 Non-Compete

W9_Form

Professional Design-Build Services for City Hall Façade Repairs

Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Design-Build services for comprehensive repairs to the stone facades of City Hall. The Division will evaluate proposals received and intends to select one (1) team for the project. See Full RFP and Exhibits for complete information.

Dep/Div: Mayor’s Office of Capital Projects / Division of Architecture and Site Development
Contact Name: Carter Edman, AIA, Manager
Contact Email: cedman@clevelandohio.gov
Address: Cleveland City Hall Room 517A 601 Lakeside Avenue Cleveland, OH 44114
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Wednesday, September 27, 2023, at 11:00 am
Conference Location: City Hall Room 517a

Deadline for Questions (email only):Friday, October 6, 2023, at 12:00 Noon

Proposal Due Date (email only):Friday, October 20, 2023, at 12:00 Noon

Documentation:
City Hall Facades - RFP

Electricity Supply to City Owned/Operated Facilities

Description: The City of Cleveland (“City”) is seeking to establish a business relationship with a Retail Energy Provider (“REP”) who will provide electric supply and related services, as deemed necessary by the City. The City lies within the PJM ISO, specifically, The Illuminating Company and Ohio Edison electric utility footprints. Total annual consumption is approximately 116,049,790 kWh across a total of 420 accounts (and 435 meters).

Closing Date/Time: The proposal is due September 29, 2023, Friday 5 PM EDT
Dep/Div: Mayor’s Office of Sustainability
Contact Name: Tikora Alexander, Project & Grant Administrator
Contact Email: talexander2@clevelandohio.gov
Phone: 216-664-2155
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: September 18, 2023, Monday 10 AM EDT
Conference Location: https://cityclevelandoh.webex.com/meet/talexander2

Meeting Name: Electricity Supply for City of Cleveland Facilities Pre-Proposal Meeting (Non-Mandatory)

Meeting Number: 2305 817 3080

Join by Phone: +1-415-655-0003 US Toll Access code: 2305 817 3080

UPDATE:

The City of Cleveland has received many clarifying questions and strong interests regarding the RFP for Electricity Supply for City Facilities, which requires a revision to the timeline, see below. Proposals are now due on Friday, October 6, 2023, by 5 PM EDT. Addendum #2 will be released this week no later than Friday, September 29, 2023, which includes 1) Responses to all written questions that were received by September 25, 2023, 2) Minor RFP revisions, 3) Recap of the Revised Published Timeline, 4) Summary of the Pre-proposal conference information that was held on September 18, 2023. The details of the issued addendum will be posted on the City’s website

Timeline:

September 12, 2023, Tuesday: RFP Released

September 18, 2023, Monday 10 AM EDT: Non-Mandatory Pre-Proposal Conference

September 20, 2023, Wednesday 5 PM EDT: Deadline for Written Question

September 29, 2023, Friday 5 PM EDT: City publishes answers to all questions and issues final RFP Addenda

October 6, 2023, Friday 5 PM EDT: Final Proposals Due

October 18, 2023, Wednesday 3 PM EDT: (Estimated) Board of Control Meeting to approve vendor selection

November 3, 2023, Friday 5 PM EDT: (Estimated) Full contract execution w/ final price, if the refreshed price is different

Nov 10, 2023, Monday 3 PM ET: Enrollment Deadline for December 2023 Meter Read Cycles

Nov 24, 2023, Friday 8 AM ET: Electricity Supply Commences

Documentation:
RFP - Electricity Supply 20230912

City of Cleveland Master Account List Electricity 20230912 RFP.xlsx

8 31 2023 Invitation to Bid Letter

On-Call Professional Planning Services

Description: The City of Cleveland, Department of Port Control, invites written Statements of Qualifications (“Statements”) from firms that have the requisite, demonstrable competence, and experience, in providing comprehensive professional planning services

Closing Date/Time: The proposal is due on Friday, October 6, 2023, by 4:00 p.m.
Dep/Div: Port Control
Contact Name: Sharri Muia, Contracts & Procurement Manager
Contact Email: smuia@clevelandairport.com
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Monday, September 11, 2023, at 10:00 am Eastern Time
Conference Location: Via Webex – 1-415-655-0002 and the access code is 2634 815 0473

Documentation:
8 31 2023 On Call Planning Services RFQ

8 31 2023 RFQ Attachment

8 31 2023 RFQ OCI Attachment 1

8 31 2023 RFQ OCI Attachment 2

8 31 2023 RFQ Exhibits

9 11 2023 Pre-Qualification Meeting Sign-in Sheet

Environmental, Engineering and Related Services

Description: The City of Cleveland, Department of Public Utilities, is soliciting proposals from qualified firms interested in providing services for Environmental, Engineering, and Related Services.

Closing Date/Time: The proposal is due on Thursday, October 5, 2023, by 12:00 p.m.
Dep/Div: Public Utilities
Contact Name: Simon Mastroianni
Phone Number: 216-664-2444 ext. 75630
Contact Email: simon_mastroianni@clevelandohio.gov
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Tuesday, September 19, 2023, at 11:00 a.m. Eastern Time
Conference Location: Via Webex – 1-415-655-0003, Access Code – 2318 026 8993

Documentation:
RFP for Environmental, Engineering, and Related Services